Every tool I use to run a 7+ figure business

A few weeks ago, I visited some family friends and they asked me what tools I use for my personal life, home and business. Figured it’d be fun to share. Here goes:

Online Services

Outreach.io – Way to mass send personalized emails

FollowUp.cc – Best way to never forget to follow up with someone.

SendGrid – To send the 10M emails we send a month

AWeber – For my personal okdork emails

Zenefits – Company health benefits

PayCycle – Company payroll

Promoter.io – Helps facilitate NPS score of customers. Good to learn what we can do to improve the business. And what people already like about it.

Workable.com – An ATS (applicant tracking system). What we use to organize our hiring process.

Litmus.com (or mail-tester.com) – Check how your emails look in all mailboxes and if they’ll go to spam or not.

Libsyn.com – Stats tracking and manage all your podcasts for distribution.

SalesIntelligent – Find anyones email address

Profitwell – Free financial reporting for SaaS companies

Computer Software

Pro-Tip: I save a copy of ALL of my installation files (.dmg) in a dropbox folder. Super helpful whenever I get a new computer.

Sequel Pro – A technical marketers dream. This is a great tool to use SQL without all the pain in the ass.

Transmission – Best way to download torrent files

Transmit – My favorite FTP client.

MacJournal – What I write every article in. Nice to have categories and distraction free mode.

Alfred – Most critical app on the computer, like spotlight on steroids. Saves me literally WEEKS of my life every year with all the built in shortcuts.

Audacity – Very simple and easy way to record and edit audio.

Calibre – Clean way to convert your pdfs into books for your Kindle

Call Recorder – So you can easily record your Skype calls

Jing – Make super quick video screencasts to share

TeamViewer – Awesome way to screen share or remotely log into one of you computers. Thanks EricF for recommending!

VLC – Best way to watch movies on your computer.

Zoom.us – Easy tool to do screensharing, conference calls and record conversations.

Hazel – A bit of a PIA to setup but super helpful I use this to auto transfer music I download into iTunes. Auto-delete files in my Downloads folder after 7 days and move photos into monthly categories and more.

Skitch – Nice way to mock up any image or screenshot you take. Easy to add notes or suggestions you want to show someone.

LiceCap – Best way to create an animated gif.

Camtasia – Way to edit videos.

BetterSnapTool – Super easy way to maximize screens or create side-by-side screen view. One of those tools you didn’t know you need until you have it.

Chrome Extensions

Sumo – Best way to grow a website. Install it.

Buffer – Easy way to add new things to share to all my social media

BuiltWith – See what tools, hosts and more every site is using

Social Analytics – See how many social shares an article has gotten

ColorZilla – Makes it able to copy any specific color from a screen

SimilarWeb – See the popularity of a website, where it gets its traffic from and more

AutoPatchWork – If you use Reddit, this is a must. It helps auto-load the next page (page 2). Saves you a ton of time.

DF YouTube – Removes the recommended videos from YouTube. Prevents you from going into the recommended video coma.

FollowUp.cc for Gmail – The best tool you can use to never forget to follow up with someone. Also nice to see when someone

Gmail Offline – Use Gmail on the go or when you want to be productive.

News Feed Eradicator – A GOD send. Removes your FB newsfeed. Install it. Thank me later.

PixelBlock – Blocks people from knowing if you opened their emails

Reddit Enhancement Suite – Saves time so you don’t have to open things in new windows among other awesomeness.

SiteBlock – Blocks you from drunkenly visiting your ex-gf Facebook profile or Hacker News

UglyEmail – Lets you know if an email is being tracked before opening it.

The Great Suspender – Saves computer power by turning off tabs you haven’t used in awhile

Momentum – Nice clean Chrome background dashboard

Quibb – Exclusive network to find great articles about all things business and technology related

Laptops

I have 2 of them. I like working from home and all my docs are in Dropbox so I don’t have to worry about sync-ing.

At home – Macbook Pro 13 inch 2017
At office – Macbook Pro 13 inch 2016 

I’ve said this numerous times but in life you need to optimize from the top down. That starts with your health, then your computer, your phone, your typing skills and so forth. You use those 99% of your day if your a desk jockey so double your output with a computer that’s twice as fast.

Bonus: Buy the fastest router possible. Again, you are only as fast as your weakest router. I personally use the NETGEAR Nighthawk x6 AC3200.

iPhone Apps

TapeACall – Instead of repeating yourself, way easier to record your calls so you can share with your team, clients or potential customers. Also can turn the audio into blog posts in the future.

MyFitnessPal.com – If you eat too much, no energy to run your business. This is the best way to track your eating.

RememberTheMilk – People are always looking for a better way to get things done. Too bad people just are lazy bastards 🙂 Anyways, I find this app the easiest way to keep all my items organized.

Pocket – So many times at work someone emails or messages me an article / video. I always use the bookmark or forward them to Pocket so I can read them at my convenience and without distractions (it removes ads).

Glympse – Share with colleagues where you are. Everyone is always amazed they haven’t heard of this one.

One thing I do with my apps is I switch them around every 3 months. It keeps my brain fresh and sharp. Also, I make sure to move distracting apps to the 3rd screen so I have to go out of my way to use them.

If you’re curious about the devices I use at home… Check out my home automation setup.

What other tools make your life better? Click here to view reader favorites.

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27 responses to “Every tool I use to run a 7+ figure business”

Suneel Thomas
February 2, 2016 at 11:29 am

I grinned when I saw your upgraded toolkit.

Your resources page has previously helped me find the right tools for my work.

This article has lot of appealing tools for email lists and personal technology. I wasn’t aware that tools like litmus and salesintelligent existed.

I also loved the fact that you’ve included a ranking system in the google doc. I’ll make sure to visit again in a week to check the rankings.

I have a question for you Noah – How did you overcome your apprehensions (if any) with August?

p.s. Would love to hear of the ‘August experience’ from fellow readers too.

Again, this was an awesome post!

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Justin
February 2, 2016 at 11:44 am

Expensify for expenses and mileage.
Waze for travel times
Trello for GTD tasks and personal OKRs
Teamwork for project management/collab

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Augustina
April 18, 2016 at 5:00 am

TYVM you’ve solved all my prlmbeos

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Yonni
February 2, 2016 at 12:33 pm

Good stuff you re sharing with is Noah. Thanks for feedEradicator it will be definitely helpful!

Cheers from Tel Aviv!
Btw you should come to visit.Sire you will like live over here 🙂

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Sameer Al-Sakran
February 2, 2016 at 12:38 pm

Hey Noah –

How much do you like SQL? We recently released a mac version of our open source business intelligence product. Dirt simple dashboards, nightly emails and a graphical querying interface for when you get tired of dealing SQL.

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Yuval
February 2, 2016 at 2:39 pm

This is awesome, thanks Noah and Shalom from Israel:)

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Viet
February 2, 2016 at 4:22 pm

Good list. Just looking at some of my Chrome extensions..

1Password – my preferred password management. Not for everyone if you don’t have good process in storing/keeping this safe – but useful when you deal with 1,000 logins.

Lazarus Form Recovery: if you write a lot into web forms/blog posts this autosaves anything you type so you can recover from crashes/timeouts/network errors.

Redirect Path: Shows HTTP header & redirect. Good tool for SEO/affiliates to see whats going on when you click on a specific link.

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Tpavlik
February 2, 2016 at 5:53 pm

Would be cool to sell a .DMG with all these tools.and only one bill. Cool tools but may take hours to get them all on your own.

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Craig T. Wood
February 3, 2016 at 11:44 am

OneTab is a Chrome plugin that autopopulates links of all of your open tabs into a neat list in one tab. Do this as many times as you like – the destination tab is additive.

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Joseph
April 5, 2016 at 3:46 pm

Second the OneTab suggestion. So awesome. I got it to save memory, but I’ve found it helps with just removing distracting sites. I’ll open any article I feel is interesting, and then I can OneTab it – I get the feeling I can come back to it anytime I want, but I don’t end up with 1,000 tabs, and I can never come back to it too.

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Darren Foster
February 3, 2016 at 2:56 pm

Amazing list…. Thank you.

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Michael Abonitalla
February 3, 2016 at 8:36 pm

Awesome list. I also use onetab in chrome extension to manage my tabs the next day when I turn-on my computer.

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Joshua
February 4, 2016 at 12:18 am

I installed DF YouTube and News Feed Eradicator right away. My life will never be the same again.

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Alex
February 4, 2016 at 8:08 am

You should to add an iPhone App for personal finance management.

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Chris
February 4, 2016 at 8:13 am

Thanks for sharing! What program do you use to manage ALL these programs? Amateurs like me, would be lost.

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Mark Evans
February 4, 2016 at 2:15 pm

Some of my favorites include Grammarly (grammar-checker), Freshbooks (invoicing), Pressly (content curation)

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Leo Welder
February 8, 2016 at 6:34 pm

I also use Sonos all over my house. Wish it would integrate with Echo- but probably not going to happen.

I use a ton of tools, but here are the ones I use pretty much every day (in addition to Sonos):
– Tasks: Remember The Milk
– Managing Contractors: Trello & Slack
– Third party-sourced contractors: Upwork, Skype, Google Sheets
– Podcasts: iOS native podcast (also use LG Tone bluetooth headphones)
– Running gadgets: TomTom Spark+ Cardio & Jaybird X2 wireless headphones; also integrates with Runkeeper
– Social Media: Buffer
– Work phone: RingCentral Pro for one business line & Phone.com for the other
– Doc scanning- ScanSnap
– Document sharing- Dropbox
– Dedicated online backup for all computers (+ server): iDrive
– Personal Finance: Mint
– Organizing individual projects: Evernote

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Leo Welder
February 8, 2016 at 6:47 pm

Left a huge one off the list; Password management: LastPass

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Elliot Webb
February 17, 2016 at 1:24 pm

Great resource, I’ve opened a dozen tabs to research different tools you’ve mentioned here.
I’ll a add a couple of great tools of my own:

A super robust screen capture tool (an alternative to Skitch. for non-Mac users, as Evernote is no longer supporting Skitch):
PicPick – scrolling window capture, regional capture, annotations, markup, custom hotkeys, etc. It also has some bonus tools built in: a color picker, magnifier, pixel ruler, & more.

A project manager that’s cheap and very effective. It’s incredible for teams working remotely.
TeamWork.com – time tracking, sub-tasks, tags, comments, integrates with apps(Google, MS, Apple, CRMs, billing, clouds, etc), and more.

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bnn_y
February 18, 2016 at 4:07 am

Where do you get the content for Plex from, do you run your own server?

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Nick Lucs
February 18, 2016 at 10:36 am

I hadn’t heard of or even HEARD a SONOS until I joined a coworking space and man, those are some of the best sounding speakers. Can’t wait to get some into my own house. 🙂
-Nick

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JP
February 18, 2016 at 4:20 pm

Well, that was specific! Personally I’m a big fan of Jing. This (free) app has help me so much!

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Norm
April 18, 2016 at 4:13 am

Deadly accurate answer. You’ve hit the buslyele!

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Elise Lew
May 8, 2016 at 7:28 am

Thanks for sharing.

Task management: hands down I’m an ASANA devotee
For Focus: I Meditate (best app around and you don’t need wifi!)

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Jitender Sharma
May 25, 2016 at 4:39 pm

Thanks for the great tool list buddy. I’m blogging from last 2 years and recently I have launched my new digital marketing blog. There are many tools in your list which I heard the first time and found much helpful for me. I will defiantly use these tools on my blog too.
And I’m very sure there are thousands of newbies, who is looking for tools support. Your article will help them to find out their desired tool.

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John
September 8, 2016 at 3:52 pm

Nice use of apps and it looks like we share the same in most instances, but glimpse is an interesting one.
I dont use team viewer anymore because they just uncovered a major security hole.

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Shamaila Zahid
September 20, 2016 at 6:37 am

Wow! This is such an impressive list of tools. I am familair with a few, the rest I need to check out.

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