Last updated on July 18, 2019
A few weeks ago, I visited some family friends and they asked me what tools I use for my personal life, home and business. Figured it’d be fun to share. Here goes:
Outreach.io - Way to mass send personalized emails
FollowUp.cc - Best way to never forget to follow up with someone.
SendGrid - To send the 10M emails we send a month
SendFox - For my personal OkDork emails
Zenefits - Company health benefits
Promoter.io - Helps facilitate NPS score of customers. Good to learn what we can do to improve the business. And what people already like about it.
Workable.com - An ATS (applicant tracking system). What we use to organize our hiring process.
Libsyn.com - Stats tracking and manage all your podcasts for distribution.
Profitwell - Free financial reporting for SaaS companies
Wordable - Our Dork team uses this to upload Google Docs into blog posts in a fraction of the time.
Pro-Tip: I save a copy of ALL of my installation files (.dmg) in a dropbox folder. Super helpful whenever I get a new computer.
Sequel Pro - A technical marketers dream. This is a great tool to use SQL without all the pain in the ass.
Transmission - Best way to download torrent files
Transmit - My favorite FTP client.
MacJournal - What I write every article in. Nice to have categories and distraction free mode.
Alfred - Most critical app on the computer, like spotlight on steroids. Saves me literally WEEKS of my life every year with all the built in shortcuts.
Audacity - Very simple and easy way to record and edit audio.
Calibre - Clean way to convert your pdfs into books for your Kindle
Call Recorder - So you can easily record your Skype calls
Jing - Make super quick video screencasts to share
TeamViewer - Awesome way to screen share or remotely log into one of you computers. Thanks EricF for recommending!
VLC - Best way to watch movies on your computer.
Zoom - Easy tool to do screensharing, conference calls and record conversations.
Hazel - A bit of a PIA to setup but super helpful I use this to auto transfer music I download into iTunes. Auto-delete files in my Downloads folder after 7 days and move photos into monthly categories and more.
LiceCap - Best way to create an animated gif.
Camtasia - Way to edit videos.
BetterSnapTool - Super easy way to maximize screens or create side-by-side screen view. One of those tools you didn't know you need until you have it.
Sumo - Best way to grow a website. Install it (free).
Buffer - Easy way to add new things to share to all my social media
BuiltWith - See what tools, hosts and more every site is using
ColorZilla - Makes it able to copy any specific color from a screen
SimilarWeb - See the popularity of a website, where it gets its traffic from and more
DF YouTube - Removes the recommended videos from YouTube. Prevents you from going into the recommended video coma.
FollowUp.cc for Gmail - The best tool you can use to never forget to follow up with someone. Also nice to see when someone
Gmail Offline - Use Gmail on the go or when you want to be productive.
News Feed Eradicator - A GOD send. Removes your FB newsfeed. Install it. Thank me later.
PixelBlock - Blocks people from knowing if you opened their emails
Reddit Enhancement Suite - Saves time so you don’t have to open things in new windows among other awesomeness.
SiteBlock - Blocks you from drunkenly visiting your ex-gf Facebook profile or Hacker News
UglyEmail - Lets you know if an email is being tracked before opening it.
The Great Suspender - Saves computer power by turning off tabs you haven’t used in awhile
Momentum - Nice clean Chrome background dashboard
Quibb - Exclusive network to find great articles about all things business and technology related
I have 2 of them. I like working from home and all my docs are in Dropbox so I don't have to worry about sync-ing.
At home - Macbook Pro 13 inch 2017
At office - Macbook Pro 13 inch 2016
I’ve said this numerous times but in life you need to optimize from the top down. That starts with your health, then your computer, your phone, your typing skills and so forth. You use those 99% of your day if you’re a desk jockey, so double your output with a computer that’s twice as fast.
Bonus: Buy the fastest router possible. Again, you are only as fast as your weakest router. I personally use the NETGEAR Nighthawk x6 AC3200.
TapeACall - Instead of repeating yourself, way easier to record your calls so you can share with your team, clients or potential customers. Also can turn the audio into blog posts in the future.
MyFitnessPal.com - If you eat too much, no energy to run your business. This is the best way to track your eating.
RememberTheMilk - People are always looking for a better way to get things done. Too bad people just are lazy bastards 🙂 Anyways, I find this app the easiest way to keep all my items organized.
Pocket - So many times at work someone emails or messages me an article / video. I always use the bookmark or forward them to Pocket so I can read them at my convenience and without distractions (it removes ads).
Glympse - Share with colleagues where you are. Everyone is always amazed they haven’t heard of this one.
One thing I do with my apps is I switch them around every 3 months. It keeps my brain fresh and sharp. Also, I make sure to move distracting apps to the 3rd screen so I have to go out of my way to use them.
If you're curious about the devices I use at home... Check out my home automation setup.
What other tools make your life better? Click here to view reader favorites.